We’ll Manage Your Microsoft 365 Migration, So You Don’t Have To
Migrating from one business technology to another isn’t necessarily a simple process. Do you know how to manage the switch effectively? If you’re not sure, then don’t risk trying it on your own — get expert assistance from Netovo Group.
Over the past few years, productivity suites have become more and more popular with businesses of all sizes, in a wide and varied range of industries. It’s the type of solution that has something to offer everyone.
Cloud-based technologies, in general, are changing the way users like you view the capabilities of their technology — especially Microsoft 365.
What Does Microsoft 365 Offer You?
- Access Your Apps Conveniently: You need to be able to use your tools from anywhere, any device, and Microsoft 365 gives you that flexibility. Access your email, meetings, and other services online. Create, edit, and share Word, PowerPoint, Excel, and OneNote files online and stay up to date with everyone’s changes in a file, even if they’re made at the same time.
- Microsoft Teams: This chat-based workspace brings users together to collaborate, communicate, and share content, helping them work as efficiently as possible whether in the office or operating from a remote workplace. Team members and business contacts can stay connected and share work through the suite of Microsoft solutions they’re most accustomed to. Microsoft Teams gives you the ability to host real-time meetings, staff training, connect with clients, all in a direct video meeting format. Whether your staff is working remotely, or maintaining contact with a key client from out of town, Teams’ video meetings provide a convenient and personal way to communicate, without having to make the commute.
- Robust Security Features: Microsoft 365 uses a defense-in-depth approach to provide physical, logical, and data layers of security features and operational best practices:
- The Microsoft 365 Cloud App Security provides insight into any suspicious activity in the program. You can investigate situations that could pose a risk and if needed, take action to address them. You’ll receive notifications of triggered alerts for any unusual activities. Then you can view what data is being accessed and used and suspend any user accounts that exhibit suspicious activity. Afterwards, if you authorize, the user can log back into Microsoft 365.
- Multi-Factor Authentication (MFA) is another way that Microsoft 365 keeps your data more secure. MFA requires the consumer to utilize two methods to confirm that they are the rightful account owner. By setting up these types of verification, you add an extra layer of security to your nonprofit’s Microsoft 365 accounts.
- Microsoft 365 uses several strong encryption protocols, and technologies including Transport Layer Security/Secure Sockets Layer (TLS/SSL), Internet Protocol Security (IPSec), and Advanced Encryption Standard (AES). Encryption technology is a great way to protect important data. By making data unreadable to anyone who isn’t supposed to have access to it, you can secure files stored on your systems, servers, and mobile devices, as well as files sent via email or through file-sharing services.
- Built-in Mobile Device Management in Microsoft 365 Business allows you to manage access to your data securely. The built-in Mobile Device Management (MDM) lets you secure and manage your users’ mobile devices like iPhones, iPads, Androids, and Windows phones. You can create mobile device security policies, remotely wipe a device, and view detailed device reports.
- Automatic Updates: Enjoy the latest versions of your preferred apps like Microsoft Word and Excel, thanks to automatic patches and updates. No need to pay for version upgrades — updates are included in your subscription. New features are rolled out to Microsoft 365 customers regularly.
- Pay As You Go Pricing: Using Microsoft 365 is often more cost-efficient than alternatives, as you pay a low-cost per month for access to the desktop, mobile, and cloud-based applications you need. This tends to be less expensive with no upfront costs. Plus, upgrades are automatically released so there’s no need to pay for new software.
- Flexible And Customizable Plans: Custom fitting your Microsoft 365 plan to your individual needs is easy with the flexible plans offered. There is no need for an IT overhaul, as you can easily fit the new services into your existing strategy. Whether this is your first cloud platform, or you’re currently using an alternative like G-Suite, it’s important to consider your migration carefully. Do you know what it involves?
The 5 Step Process To Microsoft Office 365 Migration
Planning makes all the difference between a successful migration and a disastrous one.
Follow these steps and take your time to execute an effective migration:
- Plan Ahead: When preparing for your migration to Microsoft Office 365, it’s important to plan efficiently and thoroughly. The best way to achieve this is with an actual meeting with those who are involved in the process. You should talk through a number of key factors both in the migration, such as:
- Why are we choosing to migrate?
- What benefits do we expect to gain from migrating?
- How will our infrastructure change during migration?
- How will the user experience change after migration?
- How will we train staff members on using Microsoft Office 365?
This is an especially vital step because, if you don’t have answers to these questions, then you probably aren’t ready to migrate. Knowing how to answer these questions means that you can avoid common pitfalls and hit the ground running with your new IT environment furthermore, you’ll want to make sure your entire staff understands what migration means for their work. What kind of downtime will they encounter, what are the benefits they will have access to once it’s complete, etc.
- Hardware: Migration is a great opportunity to take stock of your hardware. This is the type of consideration you need to make (and do something about) before you migrate, and not after.
- Software: As Microsoft Office 365 provides virtually all the software you could possibly use, there isn’t too much to take stock of in your old environment. However, if you and your staff currently use mail-enabled applications that you’re fond of, or that are so specific to your business and industry that you’ll need them post-migration anyway, then you need to make sure they are compatible with Exchange Web Services.
- Equip Yourself With A Deployment Tool: The good news is that you won’t have to handle much of the migration process all on your own. Microsoft offers a Deployment Readiness Tool to help users plan out the many aspects of a successful migration – primarily, environment discovery. This tool can analyze and gather info on your IT system’s Active Directory and domain settings, helping to take stock of your Exchange, SharePoint, End User environment and Teams settings. In addition to the app-based features, the Deployment Readiness Tool will also log your network configurations and settings so that they are carried over in migration as well. Furthermore, Microsoft also has an Assessment and Planning Toolkit. While it is not designed specifically for Office 365, it is useful for discovery and inventory of cloud services and applications. If you’re migrating from a cloud-based or hybrid environment, the Assessment and Planning Toolkit will likely be a useful aid in determining what you need to keep track of.
- Migrate: Now that all the groundwork has been done, you’re ready to migrate. Remember, there’s no rushing this process. If you want it to be effective, and if you want your new Microsoft Office 365 environment to work as planned, then be patient and follow the steps carefully.
Don’t Be Afraid To Ask For Help
It’s possible to handle a migration of this scale on your own — but it won’t be easy. As you can see, there’s a lot to consider, and this doesn’t even take into account the time and money you would spend on handling the process independently.
It’s much wiser to simply enlist the assistance of an IT company like Netovo Group. We will be able to offer the experience and skills necessary to manage the migration end to end and avoid the common pitfalls.